The Office Manager will be responsible for a variety of functions within the organisation including Front of House, Office Supplies, Post, Courier services, Maintenance and assisting clients and staff. As the Office Manager, you will be tasked with organising and supervising all of the administrative activities that facilitate the smooth running of an office.

The work will vary from administrative to IT-related tasks and overseeing the office work of numerous staff.  The ideal candidate will be able to use a range of basic office software (such as e-mail) as well as spreadsheets and databases.

Duties 

  • reading, monitoring and responding to the executive’s email,
  • answering calls and handling queries,
  • preparing correspondence on the executive’s behalf,
  • commissioning work on the executive’s behalf,
  • liaising with staff, clients, etc.,
  • managing the executive’s electronic diary,
  • booking meetings,
  • organising travel and preparing complex travel itineraries,
  • attend meetings on your boss’s behalf
  • writing minutes,
  • taking dictation,
  • planning, organising and managing events,
  • managing a budget,
  • attending events/meetings as the executive’s representative,
  • conducting research on the internet,
  • writing reports, executive summaries and newsletters,
  • preparing presentations,
  • preparing papers for meetings,
  • managing and reviewing filing and office systems.

Requirements 

  • Excellent written and verbal communication skills
  • Excellent interpersonal skills
  • Ability to keep records and follow up on tasks

Why work for the Effectiveness Company? 

The Effectiveness Company is an outsourcing/insourcing company within the business transformation outsourcing space with a deep focus on execution. In addition, we also provide consulting and labour managed services.

We offer outsourcing and insourcing services in the following areas:

  • CRM and Field Services
  • Human Capital Management
  • Branded Academies
  • Supply Chain Management
  • Asset Management
  • Enter Captcha

The talent company is a people solutions company and a division of The
Effectiveness Company. The jobs that are advertised may be currently
available, but may also only be available on the data base for future
positions.